Import & Export Administrator - Maquet Getinge Group (Trenton)

Employment Type

: Full-Time


: Warehousing/Logistics

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Together we can make a difference

At Getinge we are dedicated and passionate about helping our customers save lives and ensure excellent care. We provide innovations for operating rooms, intensive-care units, sterilization departments and for life science companies and institutions. Our portfolio combines well-known product brands such as Maquet, Pulsion, Atrium, Lancer and Datascope just to name a few.

A career at Getinge will provide career opportunities that both inspire and challenge. Here, you can make a difference every day.

Job Functions : (Primary essential duties and responsibilities)

Daily & International Operations

  • Responsible for day to day coordination, execution, and tracking of sea import and export shipments handled shipped from our DC and manufacturing plants.
  • Complete related documentation (including bills, pick-up orders, and manifest) between customers, vendors, forwarders, brokers and government agencies
  • Adhere to all industry, federal, country, state and local regulations and laws.
  • Prioritize, schedule and arrange pickups for freight shipments
  • Arrange booking with carriers for export shipments
  • Provide Warehouse with loading docs
  • Provide export outbound orders for entities to maintain KPIs & customer expectations
  • Ensures that highest level of data quality and integrity by processing shipment accurately
  • Manage import shipments coming from overseas including tracking and maintain daily status reports, documenting, and clearance by all U.S. government agencies.
  • Review Import/Export documents from international & domestic suppliers for accuracy and conformance with company standards
  • Turnover Import/Export documents to Custom Brokers for clearance purposes
  • Work with brokers and carriers as needed to satisfy any Customs, FDA & OGA holds
  • Tracking and tracing shipments
  • Verify ISF is filed per 10+2 requirements and prior to vessel departure
  • Provide follow up on all parcel exceptions and clearance delays until freight is delivered
  • Provides ongoing support for internal operations with overseas factories & SSU
  • Address, escalate and resolve problems in a prompt manner.
  • Communicates with customer service group for any requirements or exceptions found in freight documents or physical cargo receipt
  • Audit Shipments & Billing

  • Follow ACE audit procedures and ensure all import auditing inquiries are handled in a timely manner (prior to duty payment)
  • Notify brokers of any required Post Summary Corrections or Post Entry Amendments and monitor for completion
  • Calculate duties and taxes to ensure the correct fees are paid to US Customs
  • Review invoices for accuracy of brokerage fees and code to appropriate BU
  • Prepare and maintain all customs documentation in conformance with U.S. Customs record retention requirements
  • Minimum Job Requirements, Knowledge and Experience:

  • Bachelors degree in International Business, Supply Chain Management or related field is required
  • CES, CCS, or Certified Import Specialist strongly preferred but not required
  • Must have a minimum of 5 years working knowledge of the sea and air freight exports and imports, US Customs, consols, NVOCC, tariffs air carrier terminology and TSA regulations
  • Minimum 3 years of experience with FDA regulations and importation of Medical Devices
  • Knowledagble of USHTS, Schedule B and ECCN classifications
  • SAP system experience preferred
  • Proficient in Microsoft Office programs
  • Knowledgable of DG & Hazmat shipment processing
  • Personal Characteristics and Skills:

  • Highly motivated team player
  • Ability to work independently
  • Strong work ethic with a demonstrated ability to work across functions and interact with next levels of the organization
  • Understands and responds to situations that require a sense of urgency
  • Ability to prioritize and multi-task in a fast paced environment
  • Analytical, problem solving and decision making skills
  • Able to meet deadlines and have superior time management skills
  • Consistent in follow-up and follow-through
  • Excellent oral, written communication and interpersonal skills
  • Impeccable Customer Service
  • Credible with a high level of personal integrity
  • Loyal and dedicated to the success of colleagues and team members
  • Optimistic outlook toward all activities, be resilient and adaptable to change
  • We look forward to receiving your application. If you share our passion and believe that saving lives is the greatest job in the world, then we look forward to receiving your application. We hope you will join us on our journey to become the worlds most desired medtech company.

    Associated topics: agent, broker, brokerage, compliance, customs, customs broker, customs brokerage, customs handler, export, import

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