Description: PURPOSE OF POSITION: Under the general supervision of the Assistant Director of Operations, the Building Maintenance Supervisor will provide work direction for the Facility Maintenance Mechanics. The Building Maintenance Supervisor is responsible for supervising and coordinating the work of skilled multi-trade crafts workers and assistants involved in the maintenance, repair, construction and renovation of various facilities and structures. The position will act as a key liaison with customers; coordinate job estimates; and ensure supplies and materials are available for jobs. The Building Maintenance Supervisor will also perform related work activities. MAJOR RESPONSIBILITIES: % of Time a.Supervise & direct work 45% b.Documentation, reporting and administration 30% c.Perform routine & preventive maintenance 25%
LIST OF DUTIES FOR EACH MAJOR RESPONSIBILITY: 1.Supervise & direct work a.Coordinates and supervises the reactive and preventive maintenance work assigned to the Service Center. b.Ensures that work orders are completed in a timely manner. c.Assigns and follows up on the status of work assignments, layouts, and coordinates the workflow for jobs, prepares material lists, and orders supplies. d.Instructs others in safety rules and help ensure that the rules are observed. e.Maintain all office/equipment/tools/shop in an orderly, safe and clean manner (Including notification to the posting administrator 48 hours prior to the use of any toxin or odorous substance). f.Maintains the inventory of stocked material. g.Leads and instructs skilled and semi-skilled trades to ensure jobs meet quality requirements and comply with applicable California Building Codes. h.Provides input on performance evaluations.
2.Documentation, reporting and administration a.Maintains records and retrieves data related to work performed using manual/computerized record-keeping systems b.Prepares standard reports c.Keeps accurate accounting of material and time related to Service Center work orders and is responsible for tracking and entering daily labor on the automated facilities management work control system d.Completes the necessary documentation for work orders e.Post daily to the work control system all service requests completed f.Maintain statistics and data as required.
3.Perform routine & preventive maintenance a.Maintain consistent and courteous customer service when responding to service requests for routine maintenance, and emergency and safety issues. b.Responsible for assigned building/zone c.Performs a wide-range of facility renovations, repair work, and preventative maintenance d.Performs routine and preventive maintenance within journey level skills including but not limited to repair of structures and building systems such as doors, drywall, stucco, roofing, painting, plumbing, electrical, basic carpentry, and mechanical systems. e.Develops estimates and material/equipment lists
PROVIDES LEAD DIRECTION OF OTHERS:
a.Facility Maintenance Mechanics (x5) b.Facilities Worker I (x1)
REQUIREMENTS OF POSITION: 1.List education and experience required a.Two years Journey level experience in one or more building trades. b.One year of effective lead/supervisory experience. c.Experience responding to routine and preventative work orders for building and mechanical systems. d.Experience working with an electronic work order system. e.Experience working in a University setting. f.Work requires a valid California Drivers license. g.Must successfully meet and pass a pre-employment medical examination and drug screen.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED FOR THIS POSITION: a.Thorough knowledge of the methods, materials, equipment and tools used in related trade areas pertaining to facilities maintenance. b.Thorough knowledge of generally accepted trade practices. c.Working knowledge of computerized maintenance management systems. d.Working knowledge of applicable building and safety codes and regulations related to facilities maintenance. e.Demonstrated knowledge of effective supervisory practices and techniques and ability to lead and provide instruction to other tradesmen in a variety of work related situations and conditions. f.Must be able to demonstrate journey-level skill in one trade and strong skills in other applicable trades. g.Demonstrated ability to operate construction and related equipment. h.Demonstrated ability to use considerable judgment and discretion in performing duties. i.Demonstrated ability to read, interpret and work from blueprints, plans, drawings, and specifications and make rough sketches. j.Demonstrated ability to accurately estimate cost, time and materials of maintenance, repair and renovate work. k.Demonstrated ability to maintain records and retrieve data related to work performed using manual and/or computerized record-keeping systems. l.Demonstrated ability to prepare standard reports. m.Demonstrated ability to analyze and respond to emergency situations. n.Demonstrated ability to read and write at a level appropriate to the position. o.Demonstrated ability to perform arithmetic calculations as required by the position.
MACHINES, TOOLS, EQUIPMENT, AND MOTOR VEHICLES USED IN THE PERFORMANCE OF THE DUTIES: a.Computers necessary to operate building automation systems and the work management system for work order and timecard reporting, responding to emails, preparing estimates and other functions as required. b.Various power equipment. c.Welding and soldering equipment. d.Man lifts and forklifts.
UNIQUE WORKING CONDITIONS: a.Overtime, alternative work shifts, shift differential, and call back. b.Extended periods of standing, stooping, and reaching to maintain equipment c.This position is subject to a criminal background check based on meeting the following criteria: Possession of building master or sub-master key with access to residences and certain other facilities. d.The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.